System Settings

Data Security Essentials requires proper configuration of database and email settings to function correctly. This section covers how to set up these core system components.

Database Configuration

Configure your database connection settings for Data Security Essentials.

info

You can edit the SQL Server name and Database Name directly from the configuration interface.

All events tracked by the Data Security Essentials policies are stored in your designated database.

1. Access Database Settings

   Go to Settings > Database configuration

2. Review Configuration

   Verify your database connection and authentication settings

   You can edit the SQL Server name and Database Name directly from the configuration interface.

3. Database Credentials

   Ensure that the authentication credentials are correct and have appropriate permissions

4. Connection Status

   Check that the connection status indicator shows a successful connection to the database

Database Retention

Configure how long data remains in your database before deletion or export.

1. Enter Time Limit
   Specify the retention duration in the time limit field.

2. Select Time Unit
   Choose days, weeks, months, or years from the dropdown menu and click Apply.

   warning

   Reducing the retention period permanently deletes data outside the new timeframe. The system displays this warning when you change the time limit:

   "Changing the time limit for database retention may delete data outside the selected timeframe. Do you want to continue?"

   • Cancel: Keeps current retention settings
   • Yes: Applies the new time limit and deletes data outside the timeframe

3. Configure Older Record Handling
   Choose what happens to records that exceed the retention period. Different fields appear based on your selection:

   • Delete Old Records (default is 3 months, user configurable)

     • No additional fields required

   • Export as Raw Data

     • Export path field appears

   • Export as XML

     • Export path field appears

   • Export to SQL Server

     

     1. Enter SQL Server Name
        SQL Server name field appears
     2. Enter Database Name
        Database name field appears
     3. Test Connection
        Click Test button to verify server connection
     4. Apply Changes
        If connection succeeds, you can apply the changes

4. Apply Changes
   Click Apply to save your retention settings.

note

Test the server configuration before applying changes to ensure proper validation.

Email Configuration

Configure email settings to receive notifications from Data Security Essentials:

1. Navigate to Email Settings

   Go to Settings > Email Configuration

2. Enter Email Information

   Fill in the appropriate information for your email environment:

   • SMTP Server: Your email server address
   • Port: The SMTP port number (typically 25, 465, or 587)
   • From Address: The email address notifications will come from
   • Authentication: Select if your SMTP server requires authentication
   • Username/Password: If authentication is required

3. Test Email Connection

   Use the test function to verify your email settings are working correctly

4. Save Settings

   Click OK to save the changes